When a Student is added with parent(s) information included, the parent(s) will receive an email from email@example.com informing them that their student will be required to screen on a regular basis. Parental consent must be obtained. They will be provided a link to set their screening preferences.
Following that link will take them to their Parent Preference Forms. The parent can view the questions asked. They can choose to allow the Student to complete the screening process or choose to complete the screening process for the Student.
If they choose to screen on behalf of the Student, they can also choose which parent is notified of the screening; if there is a second parent on the Student record.
|In the above example, notice that Joe & Suzy have two children. The parent will perform the screening process and both parents will be notified to screen both students.|
The parent then clicks Save Changes.
If a student is expected, but not listed, they will be advised to contact the school directly.
If they choose not to download the app, they should expect to begin receiving an email on a regular basis to complete the screening process.
Verifying Parent Consent
The parent's preference can be viewed from the Students page under the Screening column.
|Notice: Billy T Smith's parents have not responded to the email they received. No notifications will be sent until there is a response. Also notice that Charles Woodson's parents have choose to allow Charles to complete the screening process. Charles would link that app using Charles' email/cell phone. Cadence's parent(s) would link the app using the parent email/cell phone.|
Select Edit on a Student and you can see the parent preferences on the left. Their preferences can also be edited by clicking View Joe Smith or View Suzy Smith. They can change who will complete the screening and which parent gets notified.
|Note: Upon adding a Student or Importing Students, an email is automatically sent to the parents with the link to set their preferences. This email can be resent at anytime by clicking Options -> Resend Student Onboard.|
Resending Parent Invitations
Resending a parent initiation to set their preferences one-by-one can be handy. If you wish, you can send the invitation to all parents that have not responded all at once.
Just click the Resend Parent Invitations button at the bottom of the Students page.